Registration & Certification Services

What is PF & ESIC Registration?

• Provident Fund (PF)
  • The Employees’ Provident Fund (EPF) is a social security initiative regulated by the Employees’ Provident Fund Organisation (EPFO) under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. The primary aim of PF is to provide financial security and stability to employee’s post-retirement.
    • Both the employer and the employee contribute 12% of the employee’s basic salary to the fund.
    • Employees can withdraw the accumulated amount during retirement or under specific circumstances such as unemployment, medical emergencies, or housing needs.

• Employees’ State Insurance (ESIC)
  • The Employees’ State Insurance Scheme, governed by the Employees’ State Insurance Act, 1948, is designed to provide medical care and financial benefits to employees during illness, maternity, or in the event of workplace injuries.
    • Employers contribute 3.25%, and employees contribute 0.75% of the employee’s gross salary to the ESIC fund.
    • Benefits include medical treatment, maternity leave, disability benefits, and financial aid to dependents in case of an employee’s death due to occupational hazards.

The Process of PF & ESIC Registration

Step-by-Step Process for PF Registration

1. Document Collection and Preparation
   Gather and verify all necessary documents related to the business and employees.
2. Filing the Application
   Submit the application online on the EPFO portal with details such as employer information, employee data, and business credentials.
3. Verification by EPFO
   The authorities review the submitted documents and verify the details provided.
4. Allotment of Establishment ID
   After successful verification, the business receives an Establishment ID and login credentials for the portal.
5. Generation of UAN
   A Universal Account Number (UAN) is assigned to each employee, allowing them to access and manage their PF accounts.

Step-by-Step Process for ESIC Registration

1. Document Collection and Preparation
   Collect all relevant employee and business details required for filing.
2. Online Application Submission
   Register on the ESIC portal, providing details like employer information, employee data, and salary structures.
3. Verification by ESIC Authorities
   The application and documents are scrutinized by ESIC officials for accuracy.
4. Issuance of Code Number
   Upon approval, a 17-digit ESIC Code Number is issued, enabling the employer to deposit contributions and file returns.
5. Employee Registration
   Each employee is provided with an ESI number for accessing scheme benefits.

Documents Required for PF & ESIC Registration

For PF Registration

1. Certificate of incorporation or partnership deed.
2. PAN card of the business.
3. GST registration certificate.
4. Address proof of the business (electricity bill, lease agreement, etc.).
5. Details of all employees, including Aadhaar and PAN.
6. Salary details of employees.
7. Bank account details of the business.

For ESIC Registration

1. PAN card of the employer or business.
2. Certificate of incorporation or registration proof.
3. Address proof of the business.
4. Monthly salary details of employees.
5. Aadhaar and bank details of employees.
6. List of directors or partners.

Time Period for PF & ESIC Registration

The registration process typically takes 7–15 working days, provided all documents are in order and there are no discrepancies in the application.

• Employers can begin PF contributions as soon as they receive the establishment ID.
• ESIC benefits become accessible to employees immediately after their registration under the scheme.

Why Are PF & ESIC Registrations Important?

1. Statutory Compliance

• • PF and ESIC registrations are mandatory for businesses employing 20 or more people for PF and 10 or more for ESIC.
  • Non-compliance can lead to hefty fines, penalties, and legal consequences.

2. Employee Welfare and Retention

• • Demonstrates your commitment to employee welfare, building trust and loyalty among your workforce.

3. Financial Security for Employees

• • Provides financial assistance during retirement, medical emergencies, and periods of unemployment or incapacity.

4. Legal Protection for Employers

• • Ensures businesses adhere to labour laws, protecting them from legal disputes and penalties.

5. Tax Benefits for Employers

• • Employer contributions to PF and ESIC are eligible for tax deductions, reducing the overall tax burden.

6. Enhances Business Reputation

• • Being compliant with labour laws reflects positively on the company, helping attract and retain talent.